PRIVACY POLICY

INTRODUCTION

This privacy policy sets out how Sharon Wood uses and protects any information that you give to us when you use this website.

I am committed to ensuring that your privacy is protected. Should we ask you to provide certain information from which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement and with the requirements laid down by law in the Data Protection Act (DPA) 1998, The Privacy and Electronic Communications (EC Directive) Regulations (PECR) 2003 and the new General Data Protection Regulation (GDPR) 2018.

WHAT WE COLLECT?

I may collect the following information:

  • Your name, username or job title.
  • Contact information including your email address, postal address and telephone number.
  • Demographic information such as postcode.
  • Other information relevant to customer surveys and/or offers provided by us.


WHAT WE DO WITH THE INFORMATION WE GATHER?

I require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record-keeping and to administer any dealings that you might have with me.
  • I may use the information to improve our products and services to you.
  • I may periodically send promotional emails about new products, special offers or other information which I think you may find interesting using the email address which you have provided and given us consent to use.


THE LEGAL BASIS FOR PROCESSING YOUR DATA

I collect this data from you on at least one of the following legal bases:

  • That you have provided your explicit consent for me to do so.
  • That I need to in order to fulfil our contractual obligations to you (which includes the provision of quotations or estimates as a result of a request from you).
  • That I have a legitimate interest in doing so for my own commercial marketing activities where my use of your data is proportionate, has a minimal impact on your privacy and is an activity that you might reasonably expect me to be engaged in.


HOW LONG DO WE KEEP YOUR PERSONAL INFORMATION?

I will only retain your personal information for the minimum time that is necessary. For some purposes such as our business accounting obligations, this length of time will be determined by legislation.


CONTROLLING YOUR PERSONAL INFORMATION

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on our website(s), look for the box or boxes that you can choose to tick to indicate that you agree or opt-in, so that the information can be used by us for direct marketing purposes.
  • Right to withdraw consent, data retention and the right to be forgotten – If you have previously agreed to us using your personal information for direct-marketing purposes, you may change your mind at any time by contacting me. I will comply with your request within one month of receiving it. Please note, there may be certain circumstances such as a legal obligation we may have, that mean the right to be forgotten cannot be implemented but we will inform you of this should you contact us on this basis.
  • Right of data portability – You have the right to request a copy of the data that I hold about you in order that you can reuse it for your own purposes across different services. This right is only applicable if you have given us explicit consent to process your data or if we have used it for the performance of any contract(s) we may have (had) with you. If you wish to do this, please contact me. I will provide the information in a commonly used and machine-readable format free of charge.
  • Right of access to your data – You may request details of personal information which I hold about you. If you would like a copy of the information held on you please contact me.
  • Right to rectification of inaccurate data – If you believe that any information I am holding about you is incorrect or incomplete, please contact me as soon as possible. I will promptly rectify any information found to be incorrect.
  • Right to object to processing of your data – You have a right to object to me using your data for marketing under the basis of ‘legitimate interests’ and if you wish to do so, please contact me.

I will not sell, distribute or lease your personal information to third parties unless I am required by law to do so.

You may request details of personal information which I hold about you under the Data Protection Act 1998 and the GDPR 2018. This is free but in the case of manifestly unfounded or excessive/repetitive requests we reserve the right to charge a small administration.  If you would like a copy of the information held on you, please contact me.


SECURITY

I am committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, I have put in place appropriate physical, electronic and managerial procedures to safeguard and secure the information All your information is stored either electronically on our secure servers or in the case of paper documentation, in secured cabinets only accessible by the Data Controller or those nominated as Data Processors.
Any password(s) which you might use to access the website or other platforms that are operated by Sharon Wood using third-party providers are your own responsibility and you undertake not to share them with anyone else. If you believe your password(s) has/have been compromised, you must inform us straight away and change it.


LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should look at the privacy policy statement applicable to the website(s) in question.